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How to work with a Public Relation agency: Retainer vs Project

By Tim Prizeman, Director - Kelso Consulting (Public Relations agency)

One of the questions I frequently get asked is "which is best, retainer or project when working with a PR agency?"

Both and neither! It all depends what you want the agency to do.

So, as Harry Hill used to say on his TV Burp! there's only one way to sort it out... fight!

In the left corner: Retainers

A retainer is where the PR agency works with you for a long or ongoing period of time, and they provide a limited or broad range of services... depending on the agreement.

The advantages of retainers for law firms should be (and usually are!):

  • The relationship builds and the agency gets to know your business well, while you become familiar with their team and vice versa.
  • The agency is in a position to cultivate journalists on your behalf and generally watching out for opportunities, so they are actively generating both short term coverage and investing in future opportunities for you too.
  • The agency is available at short notice when you need them, so you can pick up the phone to them without worrying about charges, confidentiality agreements, and all the other things you have to think about if a supplier is irregular.
  • Kelso Consulting normally works with our clients on retainer, making us very much part of their team on a wide range of projects.

Retainers work well in many situations, particularly where:

  • The firm is not really doing anything spectacularly interesting that it can talk about, and instead is mainly looking for regular expert comment opportunities (which is typically the case for most legal firms).
  • There is a regular and reasonably predicatable need for PR support (such as a regular flow of announcements, campaigns, press enquiries or whatever).
  • Where some sort of "outsourced press office" arrangement.

Problems arise from retainers where:

    • The amount of work for the PR agency is substantially different to that covered by the retainer (so either the agency is being paid to "sit around" or, vice versa, it is being run ragged through over-servicing). Quite frankly I don't see why law firms which feel they are paying for unused time can't immediately resolve the matter with a conversation with their agency and seek a mutual agreement to temporarily reduce the monthly amount... there seems to be a strange Help with public relations agency - retainer or projectunwillingness to have such conversations.
 
    • The agency's performance slips and the client feels they are paying for poor support. Assuming this has happened (and that performance has slipped, as opposed to other problems such as the client fails to give the agency suitable direction, support, access and context) then the natural inclination of the most professional firms seems to be to wait it out until the agreement finishes in X months. Again, I really don't understand the reluctance at many professional firms to have tough conversations on a "fix it quick or it's over basis".
 

In the right corner: Projects

The advantages of projects include:

  • You are paying a finite amount for a finite piece of work.
  • You can focus the PR agency on a specific campaign or activity where they can particularly add value, with all involved (including your internal support and spokespeople) aligned to make it a particular success.

The disadvantage of projects are:

  • Unless you use the same agency team on multiple projects, you won't get the benefits of acquired knowledge.
  • It needs to be a suitable chunky piece of work. If every press release and small bit of work becomes a project to be quoted for, it quickly becomes an unpopular process for all involved (and maybe costs quoted will increase to reflect this).
  • A lot of the best press coverage opportunities do not fit into neat campaigns. For instance, if you are an employment law practice, the best opportunities may well come up suddenly from breaking news stories and tribunal decisions. As another example, your PR activity may get a journalist keen to write on the subject, but in a few months as they have other things on at the moment... well after the project concludes. Both of these are examples of the sorts of coverage that gets lost if there is no ongoing relationship with an agency charged with responding to breaking opportunities and cultivating long term opportunities.

 

What do we do at Kelso? Retainer and projects combined!

As mentioned, virtually all our clients are on retainers. With many of them this covers an agreed base level of regular activity, with chunkier campaigns and time-consuming irregular activities as separate projects.

For my mind this brings the benefit for clients of having regular and close support from a PR agency, so they are able to spring into action for immediate opportunities while having the sort of ongoing relationship that allows them to also cultivate longer term relationships and opportunities. It also brings the benefit that fees are flexed according to the work required, so if an anticipated campaign does not happen, its not a problem as it would have been separate to the retainer.

 

Topics: Public Relations, Legal Marketing, Solicitors, Lawyers, PR

Tim Prizeman, Director - Kelso Consulting (Public Relations agency)

Written by Tim Prizeman, Director - Kelso Consulting (Public Relations agency)

Director of London Public Relations agency Kelso Consulting - we specialise in working with B2B tech companies, management consultants and other professional partnerships to help them stand out and win more business with high-impact thought leadership, together with great press coverage and social media results. He is the author of book The Thought Leadership Manual - click here to request a preview copy: http://www.kelsopr.com/thought-leadership-manual-book

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